1. The participant agrees that any pictures, sound recordings or photographs of him/her which may be made during the events may be used in all media (including TV, radio, DVD/film/internet, social media) without any restrictions of time, place and content.

In doing so, the participant forgoes exercising “the right to his/her image”. The participant has the right to demand the deletion of images, where he is included.

For security reasons it is forbidden to bring videography, film recording or sound recording devices to film screenings.

2. Data Protection
TelevisorTroika GmbH attaches great importance to the protection of personal data and commits itself to compliance with the legal requirements related to data protection.

We need your personal data for the following purposes:
- for performance of a contract (incl. initiation, contract closing, performance and completion)
- for processing and answering enquiries
- to improve our program

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

Televisor Troika GmbH
Trajanstraße 27
50678 Köln
Deutschland
Phone: +492219318440
Email: post@televisor.de
Website: www.televisor.de

 

2.1 Personal Details
We hereby advise you that the conduct of our events makes it necessary to collect, store and use personal information. The collection, storing and use of personal information for the purposes of conducting  and advertising SoundTrack_Cologne and similar events (without telephone advertising) will only be undertaken if you give us your consent to do so. This information will only be supplied to third parties subject to your previous consent or for the purposes of commissioned data processing. You can at any time inform TelevisorTroika GmbH, Trajanstr. 27, 50678 Cologne of your decision to revoke the consent to store and use your personal data with effect for the future.

2.1.1 Routine erasure and blocking of personal data
We shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

2.1.2 Right of the data subject
The European legislator grants wide rights to data subjects related to his/her personal data:

- The right of confirmation: The data subject can request a confirmation, if his/her personal data is being processed
- The right of access: The data subject can request information about his/her personal data
- The right of rectification of inaccurate personal data concerning him/her
- The right to erasure (right to be forgotten) of the data subject’s personal data
- The right to data portability: The right to receive the personal data concerning him/her in a structured, commonly used and machine-readable format.
- The right of restriction of processing
- The right to object
- The right to withdraw data protection consent

 

2.2 Use of Your Personal Information
Customer data are all personal and contact information which you supply voluntarily, including photos, biographies or filmographies. Your contact information are: your name, address, activities/work, membership of associations, telephone and fax numbers, and email address.

In order to ensure your participation at our event, we need to save, process and use your customer data.

 

2.3 Use of Your Personal Information for Market Research and Advertising
The collection, storing and use of personal information for our own market research and advertising (without telephone advertising) will only be undertaken if you give us permission to do so:

We will use this information to plan new events, and it will help us to match these to your personal interests and requirements.

With your consent, we will also use your customer information to provide you with information about SoundTrack_Cologne and other cultural events, exhibitions, concerts, actions and offers. This information can take the form of personalised advertising, news letters or press releases, sent by post or email.

This information will only be supplied to third parties subject to your previous consent or only for the purposes of commissioned data processing, i.e. service providers acting under our instructions, such as computer centres or mail service providers.

 

2.4 Withdrawal of Consent
You can at any time withdraw consent to the storing and use of your personal information with effect for the future by informing Televisor Troika GmbH, Trajanstr. 27, 50678 Cologne, Germany.

 

2.5 Usage of this website
The website of Soundtrack_Cologne disposes various functions which collect, process and save personal data. This data is used by Televisor Troika GmbH as follows:

2.5.1 Newsletter subscription:
The data collected through the form will be saved in our contact database and used only for the distribution of newsletters, press releases and similar publications on the subject of SoundTrack_Cologne and other events with similar topics.
Our newsletters contain so-called tracking pixels. This allows a statistical analysis of the success or failure of online marketing campaigns. Based on the embedded tracking pixel, we may see if and when an e-mail was opened by a data subject, and which links in the e-mail were called up by data subjects. Such personal data collected in the tracking pixels contained in the newsletters are stored and analyzed by the controller in order to optimize the shipping of the newsletter, as well as to adapt the content of future newsletters even better to the interests of the data subject. These personal data will not be passed on to third parties.
A deregistration from the newsletter is possible at any time by either directly contacting Televisor Troika GmbH or by using the ‚Unsubscribe’-button attached at the end of every mail. Furthermore, Articles §1.1 bis §1.4 of this privacy policy apply at any time.

2.5.2 Download form for teaching materials:
The data collected through the form will be saved in our contact database and used only for important notes concerning the received teaching materials. You can request the deletion of your personal data at any time by directly contacting Televisor Troika GmbH. Furthermore, Articles §1.1 bis §1.4 of this privacy policy apply at any time.

2.5.3 Application forms for contests and/or accreditations:
The data collected through the form will be saved in our contact database and used for the implementation of the respective contests and for the conduct of SoundTrack_Cologne. The personal date according to §2.2 of this privacy policy may be passed on to third persons, if they are delegated for the execution. Furthermore, Articles §1.1 bis §1.4 of this privacy policy apply at any time.

2.5.4 Registration on our website:
The data subject has the possibility to register on the website of the controller with the indication of personal data. Which personal data are transmitted to the controller is determined by the respective input mask used for the registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the controller. The controller may request transfer to one or more processors (e.g. a parcel service) that also uses personal data for an internal purpose which is attributable to the controller.

The registration of the data subject, with the voluntary indication of personal data, is intended to enable the controller to offer the data subject contents or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data specified during the registration at any time, or to have them completely deleted from the data stock of the controller.

We shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. In addition, the we shall correct or erase personal data at the request or indication of the data subject, insofar as there are no statutory storage obligations. 

 

2.6 Cookies
This website uses "cookies", which are text files placed on your computer, which contain information required by some elements on this website to function correctly. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the dats subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID. The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the Internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an Internet browser or other software programs. This is possible in all popular Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be entirely usable.
Cookies are used - among others - in these parts of the website: Login area "MySTC", submission and application forms for competitions and/or accreditations, as well as in the film guide.

 

2.7 Statistical evaluation of website visits
The website of the Televisor Troika GmbH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, the Televisor Troika GmbH does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the Televisor Troika GmbH analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. In case of activation of the IP anonymization, Google will truncate/anonymize the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA. On behalf of the website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this website. Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en-GB.

Further information concerning the terms and conditions of use and data privacy can be found at http://www.google.com/analytics/terms/gb.html or at https://www.google.de/intl/en_uk/policies/.

Please note that on this website, Google Analytics code is supplemented by “anonymizeIp” to ensure an anonymized collection of IP addresses (so called IP-masking).

Disclaimer: Google Analytics privacy terms

 

2.8 Data protection provisions about the application and use of YouTube
On this website, the controller has integrated components of YouTube.
The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, UNITED STATES. The YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under https://www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not. If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.

YouTube's data protection provisions, available at https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

 

2.9 Data protection provisions about the application and use of Facebook
On this website, the controller has integrated components of the enterprise Facebook.
The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is the Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

With each call-up to one of the individual pages of this Internet website, which is operated by the controller and into which a Facebook component (Facebook plug-ins) was integrated, the web browser on the information technology system of the data subject is automatically prompted to download display of the corresponding Facebook component from Facebook through the Facebook component. An overview of all the Facebook Plug-ins may be accessed under https://developers.facebook.com/docs/plugins/. During the course of this technical procedure, Facebook is made aware of what specific sub-site of our website was visited by the data subject.

If the data subject is logged in at the same time on Facebook, Facebook detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-site of our Internet page was visited by the data subject. This information is collected through the Facebook component and associated with the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated into our website, e.g. the "Like" button, or if the data subject submits a comment, then Facebook matches this information with the personal Facebook user account of the data subject and stores the personal data.

Facebook always receives, through the Facebook component, information about a visit to our website by the data subject, whenever the data subject is logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether the data subject clicks on the Facebook component or not. If such a transmission of information to Facebook is not desirable for the data subject, then he or she may prevent this by logging off from their Facebook account before a call-up to our website is made.

The data protection guideline published by Facebook, which is available at https://facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. In addition, it is explained there what setting options Facebook offers to protect the privacy of the data subject. In addition, different configuration options are made available to allow the elimination of data transmission to Facebook. These applications may be used by the data subject to eliminate a data transmission to Facebook.

 

2.10 Data protection provisions about the application and use of LinkedIn
The controller has integrated components of the LinkedIn Corporation on this website.
The operating company of LinkedIn is LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, UNITED STATES. For privacy matters outside of the UNITED STATES LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a LinkedIn component (LinkedIn plug-in) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to the download of a display of the corresponding LinkedIn component of LinkedIn. Further information about the LinkedIn plug-in may be accessed under https://developer.linkedin.com/plugins. During the course of this technical procedure, LinkedIn gains knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in at the same time on LinkedIn, LinkedIn detects with every call-up to our website by the data subject—and for the entire duration of their stay on our Internet site—which specific sub-page of our Internet page was visited by the data subject. This information is collected through the LinkedIn component and associated with the respective LinkedIn account of the data subject. If the data subject clicks on one of the LinkedIn buttons integrated on our website, then LinkedIn assigns this information to the personal LinkedIn user account of the data subject and stores the personal data.

LinkedIn receives information via the LinkedIn component that the data subject has visited our website, provided that the data subject is logged in at LinkedIn at the time of the call-up to our website. This occurs regardless of whether the person clicks on the LinkedIn button or not. If such a transmission of information to LinkedIn is not desirable for the data subject, then he or she may prevent this by logging off from their LinkedIn account before a call-up to our website is made.

LinkedIn provides under https://www.linkedin.com/psettings/guest-controls the possibility to unsubscribe from e-mail messages, SMS messages and targeted ads, as well as the ability to manage ad settings. LinkedIn also uses affiliates such as Eire, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua, and Lotame. The setting of such cookies may be denied under https://www.linkedin.com/legal/cookie-policy. The applicable privacy policy for LinkedIn is available under https://www.linkedin.com/legal/privacy-policy. The LinkedIn Cookie Policy is available under https://www.linkedin.com/legal/cookie-policy.

 

2.11 Payments

2.11.1 Paypal
If the data subject chooses "PayPal" as the payment option, we automatically transmit the data of the data subject to PayPal. By selecting this payment option, the data subject agrees to the transfer of personal data required for payment processing.

The European operating company of PayPal is PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg, Luxembourg.

The personal data transmitted to PayPal is usually first name, last name, address, email address, IP address, telephone number, mobile phone number, or other data necessary for payment processing. The processing of the purchase contract also requires such personal data, which are in connection with the respective order, for example the amount due.

The transmission of the data is aimed at payment processing and fraud prevention. We will transfer personal data to PayPal, in particular, if a legitimate interest in the transmission is given. The personal data exchanged between PayPal and the controller for the processing of the data will be transmitted by PayPal to economic credit agencies. This transmission is intended for identity and creditworthiness checks.

PayPal will, if necessary, pass on personal data to affiliates and service providers or subcontractors to the extent that this is necessary to fulfill contractual obligations or for data to be processed in the order.

The data subject has the possibility to revoke consent for the handling of personal data at any time from PayPal. A revocation shall not have any effect on personal data which must be processed, used or transmitted in accordance with (contractual) payment processing.

The applicable data protection provisions of PayPal may be retrieved under https://www.paypal.com/us/webapps/mpp/ua/privacy-full.

2.9.2 GiroCheckout
1. Description and extent of the data processing
For the use of payment systems on our Internet shop portal, for the fee-based film submission and the sale of accreditations, we use the GiroSolution GmbH as a payment service provider. By providing an interface to their "GiroCheckout" system, GiroSolution GmbH ensures the system-side connection of our payment system to the following payment methods for us:
a) giropay
b) Credit Cards
c) Direct Debit
d) PayPal

Depending on the payment method, the following data is first passed on to GiroSolution GmbH via GiroCheckout and then to the respective payment system and its service provider for processing the payments:
a) Surname and name
b) IBAN number
c) Email address
d) Information on the age of (legal) majority at giropay ID - Age Verification (the date of birth will not be forwarded)
e) Information for confirming the account details at giropay ID - Account Verification (IBAN and the BIC as well as the first name and surname of the associated account holder)
Weitere Informationen können Sie den AGB der GiroSolution GmbH (www.girosolution.de) entnehmen.

2. Legal basis for the processing
Legal basis for data processing and transfer of the data to the above mentioned Third party is Art. 6 para. 1 lit. b GDPR. In addition, Art. 6 para. 1 lit. f GDPR Legal basis for data processing.

3. Purpose of the processing
The transmission and the processing of the data is necessary in order to be able to make the payment of the transaction you have made on our website using the payment method you have selected and thus to be able to complete the transaction.
The connection of many different payment methods is complex and costly. Therefore, we use a service provider for the technical connection, in which our legitimate interest in the Data processing mentioned above by GiroSolution GmbH according to Art. 6 para. 1 lit. f GDPR is justified.

4. Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For the data mentioned above this is the case if the contract has been settled and there are no claims for back claims, ie after the expiry of the statutory warranty or guarantee periods. Subject to legal retention periods beyond this date, the data will be deleted.

5. Possibility of contradiction and removal
The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no contradiction on the part of the user.

 

3.1 Legal basis for the processing
Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

 

3.2 The legitimate interests pursued by the controller or by a third party
Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

 

4. Data protection
Your personal data is being sent via the internet through a SSL-encrypted connection. We protect our website and other systems with technical and organisational actions against loss, destruction, access, modification or spreading of your personal data by unauthorized persons. Access to your account in “mySTC” is only possible after entering your personal login data. Please keep your login data confidential at any time.

Parts of this Privacy Policy have been generated by the Privacy Policy Generator of the External Data Protection Officers that was developed in cooperation with the Media Law Lawyers from WBS-LAW.